Making Money Online With PowerPoint – 4 of 4

PowerPoint Timings, Narration & Publishing

This demonstration was made with PowerPoint 2010 which has the ability to publish a presentation as a movie file. This allows anyone to view it whether they have PowerPoint or not.

Before we publish our presentation, we first want to set the slide timing and add some narration to it. Here’s how.

You will need:

PowerPoint

Pre-created presentation

Microphone

Speakers

 

Step 1: Set Slide Transition &Timing

PowerPoint will automatically record your slide timings when you add narration. However, you can also manually adjust the timings if you prefer.

To manually set these, when viewing your presentation, you’ll see your slides along the left side of the screen. Click the slide you want to set the transition and timing for.

Click the transitions tab. This will give you options for how you want to transition from one slide to the next. Choose the transition type you want to use from the options on the transition tab.

Under the Advanced Slide section, select the box next to the word After. Set the number of seconds you want the slide to appear on the screen. Here, we want it to show for 6 seconds.

You’ll also notice we’ve selected the “on mouse click” option as well. This means the next slide will appear after 6 seconds or when the mouse is clicked – whichever comes first. You do not have to select the mouse click option; it’s entirely up to you.

If you want these same settings for all the slides, simply click Apply to All. Alternately, you can set each one individually.

You can turn these timings off by going to the Slide Show tab, clicking Set Up Slide Show under the Set Up section. Then click Advance slides and select Manual.

Note: This will NOT delete the timings; it simply turns them off so you have to manually advance the slides.

To turn the timings back on, just navigate back to this area and click “use timings if present”.

Step 2: Add Narration

There are two ways to add narration to your slide show. The first is to record the narration when you create the slide show – before the live event. The second way is to record it during a live presentation. Recording during the live presentation will allow you to include comments from your viewers in the recording. However, you may want to test this out a few times before your live event to ensure you are comfortable with how it works.

For this demonstration, we’ll be narrating when we create the slide show, not at a live event.

PowerPoint will prompt you to record just the slide timings, just the narration or both at the same time. If you are creating a presentation to play automatically on demand, perhaps as a message on your website, you will most likely want to record the narration and set the timing at the same time. This will ensure everything is in sync.

To start recording, on the Slide Show tab. Then click the arrow next to Record Slide Show.

This will give you the option to record from beginning (the first slide) or record from current slide.

Once you make your selection, a dialog box will open. Select the narrations and laser pointer box. If you want it to automatically set the timings, select the slide and animation timings box as well. Otherwise, leave that box empty.

Click Start Recording

To pause during narration, click Pause and then to resume, click Resume Recording.

When you’re finished with the narration, right-click the slide and choose End Show.

Your recording and timings will automatically be saved and the slide show will be visible in the slide sorter view with the timings listed below each slide.

To preview your new recording, click the From Beginning play button at the top left of the navigation bar as indicated above. Alternately, you can press F5 on your keyboard.

As you’re previewing, in the bottom left corner of the show, you’ll have some navigation buttons and other buttons to edit the slides with.

Step 3: Publish

When you are satisfied with your presentation it’s time to publish it.

Click the File tab, then Info. Here you can set your permissions, optimize the video and more. These are optional, so you can skip this if you’d like, but here are the options you have.

Optimize Media Compatibility: Because we’ve included a video in our slide show, PowerPoint needs to embed the video. You can view the link and change the link location if necessary to have it linked to a file you already have stored online.

Media Size and Performance: This allows you to set the quality of your video. You can choose presentation quality, internet quality or low quality which would compress your files to save disk space, though as the name suggests would lower the quality of the video.

Permissions: If this file is meant only to be viewed by one person or a special group of people, you can set up permissions so that only those with the right information can access the video.

Prepare for Sharing: This will check for any issues with your video. It also gives you the ability to change the properties on your presentation and notes as well as adjust it for those with disabilities so that they too can view the information.

Once you’ve made your selections, choose Save and Send. Click Create Video.

To the right, you’ll have some options for setting the video displays. Use the drop down to make your selections.

Here are the options when you open the drop downs.

How it will be displayed:

By default, the quality is set to Computer & HD Displays which creates a movie at a 960×720 resolution and meant for viewing on a computer or burning to a DVD.

If you set the quality to Internet & DVD, it will be of medium quality with a resolution of 640×480.

The Portable Devices option is the lowest quality and has a 320×240 resolution.

Confirming the Timings:

This is a last minute option to change the timings on the video. Most of the time you would choose to use timings and narration you have already set up.

If you haven’t set the timings up or want to make changes to the ones you have set up, turn this option off and enter the number of seconds you want to spend on each slide.

 

Once you’ve made your selections, click the Create Video button and the save as dialog will pop up whereyou can name and save your video.

The video will be saved as a windows media video (WMV) – a format that can be viewed by most people without needing PowerPoint.

Now that your video is ready to go, you simply need to upload it to your website, YouTube, Facebook or wherever you want it displayed.

If you need the video in another format, you will need a video converter. There are several free ones online, just do a quick search of Google to find them.

 

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