Webinar Assistants

If you have a lot of great information and content that you’d like to turn into a virtual event, but you’ve never had a virtual event before it is a good idea to hire someone who is an expert. Usually an expert will already have access to the technology you need, plus a lot of experience in pulling off flawless virtual events. By hiring someone to help with you virtual event, you will save time and money, not to mention your sanity.

A virtual event coordinator, planner, consultant or manager may do some or all of the following:

Offer Technology Support — Some virtual event coordinators will already have the venue/technology set up already.  You’ll simply schedule the time, provide the content, and show up for the event knowing you have an experienced facilitator to help you if anything goes wrong.

Coordinate the Speakers / Presenters — A virtual events coordinator might ensure that all the speakers and presenters know what to do and where to be and how to use the technology.

Coordinate Contractors — A virtual event coordinator may also coordinate other contractors or even have at their disposal contractors who can help with any type of services you might need.

Prepare Sales Pages — The virtual events coordinator can prepare sales pages for your event via your contractors (or theirs) depending on if they offer full service or not.

Create Information Products — The virtual events coordinator can recommend information products, and even manage the creation of them given the right situation.
Work with Affiliates — Your virtual events manager or coordinator can also work with your affiliates to help promote the event.

Coordinate Registrations and Payments — Given the right technology your virtual events coordinator can also coordinate, setup technology, or otherwise make sure that registrations and payments happen seamlessly for your virtual event.

Email Marketing — A virtual events coordinator might handle or outsource or manage your contractors to do the email marketing for your virtual event.

Social Media Marketing — Your virtual events coordinator can also set up automation and help you with your social media marketing via Facebook, LinkedIn, and other venues.

Administrative Support — In addition to the above, many virtual events coordinators will handle administrative issues revolving around the virtual event.

Hiring a virtual events specialist can go far in helping you have a successful and profitable virtual event. You might decide to do it yourself the second time you have a virtual event but contracting with an expert for your first event can be a very good idea, especially if you’re overwhelmed.

A virtual events coordinator can keep you on track before, during, and after your event — so that you are successful the first time. Virtual events have a lot of factors that need to be taken care of, most importantly the technology. Having an expert on board can alleviate a lot of technology related stress. Additionally, having a virtual event service provider to keep you on track during the event can keep your event running smoothly.

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